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Booking and event planning form

You can use this form to do a simple location booking (like a meeting room or sports surface) or start the process to plan an event.

This application is to be completed if your event is:

  • taking place on City of Waterloo property
  • open to the public or a private event

Our Plan an event page walks you through how to plan an event in Waterloo and how to successfully complete this form. It lists locations with the facilities and services available at each one.

All event or booking requests submitted through this form are not secured or approved and locations are not booked. Answers are not binding. Additional permits may be required.

If you are looking to use or close a road you will need to complete the special event form.

Next steps:

  1. You will receive an email with the filled out form.
  2. Your request will be forwarded to the team that can help you based on your answers in the form.
  3. City of Waterloo staff will contact you within two business days to help you finalize your event details, help with permits or insurance if needed and secure the location booking.  

This form has two pages.

Page 1 of 2

Section 1: Contact information


Are you booking on behalf of an organization or group?

Section 2: Event type and booking location


Is this an event that focuses on supporting artistic development in the community?

A public event is one that anyone may attend and it may be a ticketed or a free event.

A private event has limited attendance that the public may not attend such as a corporate event, club event, wedding or family picnic.

Choose the event type that matches your audience so we can direct your request to the correct team to support you.

Is your event public or private or a neighbourhood event based on the descriptions above?
Indicate the type of location you prefer:
If you have a preferred location, select it, or choose "Other or not sure" if you want us to help you find the right location or the location is not listed.