Booking and event planning form

Use this form to do a simple location booking (like a meeting room or sports surface) or start the process to plan an event.

Submit your request at least 5 days in advance. Some events may need more notice.

Complete this application if your event is:

• taking place on City of Waterloo property
• open to the public or a private event

Visit the Plan an event page to learn more about planning an event in Waterloo and how to successfully complete this form. It lists locations with the facilities and services available at each one.

Submitting this form does not confirm your booking or reserve a location. We will contact you if your request is approved. You may need other permits or approvals. Any information provided through this form may change.

If your event will use or close a road, complete the special event form.

Next steps:

1. You will receive an email with a copy of your completed form.
2. We’ll send your request to the city team that can help you.
3. City staff will contact you within 2 business days to review your event details, explain any permit or insurance requirements and confirm your location booking.

This form has 2 pages.

Section 1: Contact information

Section 2: Event type and booking location

Public and private events

A public event is one that anyone may attend and it may be a ticketed or a free event.
A private event has limited attendance that the public may not attend such as a corporate event, club event, wedding or family picnic.
Choose the event type that matches your audience so we can direct your request to the correct team to support you.

Book a picnic space at Waterloo Park

Book a picnic space at Waterloo Park through the ActiveWaterloo facility rentals site. Choose your picnic site and book it online using your ActiveWaterloo account.