Required fields are marked with asterisks (*)

Request a pre-submission consultation for condominium approval

Submit this form to request a submission consultation for Plan of Condominium Applications

Required fields are marked with asterisks (*)

Prior to submitting a complete Plan of Condominium application, the City of Waterloo strongly encourages applicants to schedule a Pre-Submission Consultation Meeting. The purpose of the pre-submission consultation meeting is to:

Review and confirm the development approvals process
Provide preliminary comments in response to the draft plans
Identify the formal submission materials and plans required to constitute a complete application

Pre-Consultation does not imply or suggest any decision whatsoever on behalf of City staff or the Corporation of the City of Waterloo.

Applications should include at a minimum:

a cover letter
a draft plan

Review requirements and fees on our website.

Pre-submission consultation meetings will not be booked until sufficient information has been provided. Should additional information be required, staff will contact the proponent or applicant.

Municipal Freedom of Information and Protection of Privacy Act
Personal information on this form is collected under the authority of the Planning Act and will be used to process this application and may be publicly disclosed.

Questions about this collection may be directed to the Commissioner of Integrated Planning and Public Works, Waterloo City Centre, 100 Regina Street South, P.O. Box 337, Station Waterloo, Waterloo, ON N2J 4A8. Telephone 519-747-8752.

Check all of the boxes in the next two sections to proceed.

Ensure you are prepared to provide the following with submission.

As part of a complete application, you must include a plan with the required information below, to scale in metric units, with a complete and accurate site data chart.

The legal boundaries and dimensions of the subject property

The location, size, height, type, areas and coverage of all existing and proposed buildings and structures on the subject property, indicating their distance from all property boundaries

The locations, widths, and names of the proposed roadways within the subject property, if applicable, and all existing roadways on which the subject property abuts

The location and boundaries of any proposed units

The locations of any exclusive use areas

The boundaries of any common elements

Any rights-of-way or easements

The location of all natural and artificial features such as railways, watercourses, drainage ditches, or wooded areas.

As part of a complete application, you must include a cover letter that addresses the information below.

The type of condominium being applied for

The total number of units, their breakdown, and type of unit (e.g., 1-bedroom, 2-bedroom)

Whether parking spaces will be unitized or part of common elements

A description of everything proposed to be common elements

A description of any exclusive use common elements proposed

The anticipated occupancy and registration date

Date you are submitting the application

Have you consulted with a staff member before starting this application?

Yes

Section 1: Agent, owner and land surveyor information

Are you the agent or property owner submitting this application:

Agent

Owner

Applicant full name

Email address

Phone number

Registered property owner name(s)

Registered property owner address(es)

Solicitor name

Solicitor address (street, city, province, postal code)

Solicitor email address

Solicitor phone number

Persons or institutions with a mortgage charge or encumbrance on the property (include addresses and telephone numbers)

Ontario land surveyor name

Ontario land surveyor address (street, city, province, postal code)

Ontario land surveyor email address

Ontario land surveyor phone number

Section 2 - Description of condominium proposal

Has the land been the subject of any other applications under the Planning Act? Examples are: minor variance, consent, OPA/ZBA, subdivision and site plan. Include file numbers and brief description of each application.

Is this a conversion of a building containing rental residential units?

Yes

Anticipated registration date

Anticipated occupancy date

Section 3 - Property details

The following fields are for information about the property subject to this application. Click the "Add another property" button if this application includes more than one subject property.

Municipal street address

Postal code

Legal description

Lot frontage (in metres)

Lot depth (in metres)

Lot flankage (in metres)

Lot area (in metres squared)

Existing use of subject property

How long has the property been used for the existing purpose?

Date that the property was acquired by the current owner

Add another property Remove

Is any part of the property located within an area regulated by the Grand River Conservation Authority?

Yes

Unknown

Is any part of the property located within the floodplain of the Grand River or its tributaries?

Yes

Unknown

Provide information about any known constraints on or near the subject lands (for example: easements, environmental constraints)

Section 4 - Acknowledgements

Check the boxes and sign below for the following acknowledgements

I hereby authorize the City of Waterloo and each of its directors, officers, employees, solicitors and agents to enter onto the above noted property(ies) for the purpose of evaluating the merits of this/these application(s) or request(s) over the time this/these application(s) or request(s) is/are under consideration by the City of Waterloo. If I am not the owner, the consent letter is uploaded in Section 6.

I consent that all information and documents provided as part of this application may be used by the City at any time and retained by the City for the purposes of evaluating and processing proposals/applications, and reproduced for any municipal purpose. For the purpose of the foregoing, the City means The Corporation of the City of Waterloo and where the context so implies includes its council, employees, officers, agents, solicitors and consultants.

I understand that receipt of this application by the City of Waterloo does not guarantee it to be a “complete” application. Further review of this application will be undertaken and I may be contacted to provide additional information and/or to resolve any discrepancies, issues or insufficient information with the application as submitted. Once the application is deemed to be complete, the application fee will be deposited and the application will be processed.

Section 5 - Upload documents

Provide the following documents for each application:

If the applicant is the purchaser or the purchaser's agent, a copy of the portion of the agreement of purchase and sale that authorizes the purchaser to make the application in respect of the land that is the subject of the application.
Cover letter with a summary of the proposed development and the required information identified above.
A draft plan showing the following:
- project name
- applicant name
- name of the firm preparing the plans (if applicable)
- dimensions provided in metric
- scale of the drawing
- north symbol
- municipal address
- names of adjacent streets

View the web page for more information about the documents required. Documents MUST be AODA compliant.

Upload the required application documents. Up to 10 documents can be uploaded. The maximum size of each document is 10MB.

Browse…

Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

Draw your signature or upload an image of a signature below

Clear

Upload an image of a signature